TRACES Process Flow

CHED Process Flow

As of the 14th of December 2019, CHEDs (Common Health Entry Documents) became mandatory for animals and good to enter the EU under Article 47 of the OCR. The CHED Process can be applied for vet EHD and Private Attestation. Here is our process:

Group 1 (1)

  1. GB Exporter emails inventory & package list, ingredients list, health certificate, and trailer details to WTA at least 24 hours in advance of shipping.
  2. The WTA share's this information with the EU agent.
  3. The EU Agent logs in to TRACES and pre-lodges the CHED.
  4. Once the goods arrive at the EU BCP our agent will update TRACES, which will trigger a routing.

    • Green Routing = may proceed
    • Amber Routing = query
    • Red Routing = refused entry
  5. Once approval is granted, the customs process can begin. A stamped EHD will be shared with the EU agent.

Notes

  • The trailer number cannot change after the TRACES application.
  • TRACES application must be done at minimum of 24 hours prior to arrival.
  • Original EHD must be with the driver.
  • For first shipments, add an additional sample case to the back of the vehicle.
  • Queries will be directed to EU agent.
  • Exporters and importers must be registered with TRACES. Importers must have an EU EORI.
  • Exporters and importers must have approval numbers relating to the type of CHED being raised.
  • TRACES is in addition to custom formalities.
  • Goods must be approved for import in TRACES before customs will release.

 

COI Process Flow

To import organic product into the EU, you will need a COI (Certificate of Inspection). Here is our process:

Group 2

  1. GB exporter must apply for COI on TRACES.
  2. Exporter email's COI and, Inventory and Package list to WTA.
  3. EU agent logs into TRACES and "claims" the pre-lodgement.
  4. Once the driver arrives at the EU BCP, the EU agent will update TRACES, which will trigger a routing.
     
    • Green Routing = may proceed
    • Amber Routing = query
    • Red Routing = refused entry
  5. Once approval is granted the COI is ended on TRACES and the customs process can begin.

Notes

  • The trailer number cannot change after the TRACES application.
  • Original COI must be with the driver & a copy must be emailed to the EU agent a minimum of 24 hours before the arrival at the BCP.
  • Queries will be directed to the EU agent.
  • Exporters and importers must be registered in TRACES and have an EU EORI.
  • Exporters and importers must have a valid approval number for importing organic products.
  • TRACES is in addition to customs formalities.
  • Goods must be approved for import in TRACES before customs will release.
Learn more about Custom and Compliance post-Brexit