A - Z of Shipping Terms

A - Z of Shipping Terms

Are you new to the shipping and freight game? Not sure about the terminology that you hear from those in the industry.

Well, never fear - we have gathered some of the most popular abbreviations and terms we could think of. We have given each of them an explanation that will have you speaking the language in no time. 

birds-eye-view-of-rows-of-shipping-containers

Actual Time of Arrival (ATA)

This is the confirmed arrival date at the destination shipping point. It's essential to be aware this usually is referring to the Port of Discharge rather than the final delivery point.

Actual Time of Departure (ATD)

The confirmed departure date from the original shipping point. This information becomes available once receiving the bill of lading from the carrier.

All Risks Insurance

All risks insurance is the most comprehensive form of insurance for the transportation of goods. While it does not cover every type of risk, it does apply to damage or loss of goods caused by accident.

ATA Carnet

The ATA Carnet is a document used for the duty and tax-free import of goods that stems from the International Convention. It acts as a passport for your goods, which is valid in countries that have signed the agreement (75 total countries, including all EU countries).

BAF

Bunker Adjustment Factor. The shipping company calculates this factor, also known as the bunker surcharge, based on fluctuating oil prices so that the possible financial losses in fuel costs can be offset.

Bill of Lading (B/L or BOL)

The Bill of Lading is the official shipping document containing details about the shipment. This document shows ownership of the goods. It’s ‘release’ to the recipient of the products. It can be held until final payment for the goods has been made. Without an original paper B/L or an electronic release, the goods cannot be delivered.

What is a Bill of Lading?

Bonded Goods (B/G)

Bonded Goods are dutiable landed imports stored under the supervision of customs authorities in bonded warehouses. Bonded goods are usually released for re-export or to the importer upon assessment and payment of elements such as import duties, taxes, and other charges.

Buyers Consolidation

Buyers Consolidation (BCN) is when several suppliers loads are being consolidated for a single customer. This is usually done to fill a container when a single supplier doesn't have sufficient stock.

CAF

The Currency Adjustment Factor is a percentage surcharge for liner shipping. This surcharge is designed to offset possible financial losses for the carrier due to the fluctuating exchange rate between currencies.

Currency Adjustment Factor (CAF)

A charge added to ocean freight to compensate for exchange rate fluctuations.

Customs clearance

Customs Clearance refers to the process of clearing shipments by the customs authorities. It is usually a service that the freight forwarder or customs agent carries out.

Cubic Metre - CBM (M3)

Volume is usually calculated in cubic metres (although cubic feet is sometimes used). 100cm x 100cm x 100cm equals one cubic metre.

C&F (or CFR) and CIF

Cost and freight or cost, insurance and freight. This is a term of trading where the buyer of the goods pays an amount that covers the cost of the goods plus the cost of transporting the goods to the port of discharge. CIF also includes marine insurance.

Certificate of Origin 

The Certificate of Origin certifies the country where the goods originated. It’s usually issued by the relevant Government Department, Chamber of Commerce or Embassy of the exporting country. These are not always needed but can be used to lower import duties from certain countries.

Container Freight Station (CFS)

A container freight station is a place for packing and unpacking Less than Container Load (LCL) consignments.

CFS

Container Freight Station. A carrier facility where LCL shipments are loaded or unloaded (normally at or by a port).

CFS Charge

CFS Charge is usually incurred at the delivery or receiving point of the ship's cargo at the destination port. The size of the fee is dependant on the size of the container.

Commercial Invoice

The commercial invoice contains the buyer and seller’s details in addition to the type of goods, quantity, price of each product and terms of sale. The commercial invoice is used to declare the goods to customs, therefore, dictating the number of Duties and Taxes to be paid.

Container Yard (CY)

A Container Yard is a collection and distribution point forFCL (Full Container Load (FCL) consignments.

Consignee 

The person or company who is receiving the shipment. To whom it is consigned. If you’re importing goods, it’s you or your company. The shipper sends the goods to the consignee.

Container

A standardised metal box usually 20ft or 40ft in length that can be relatively easily interchanged between trucks, ships and trains. Containers are the most common way your goods will be shipped. 

DDU

Delivered Duty Unpaid. The shipper is responsible for getting the goods to the agreed delivery point. However, the goods are not cleared for import so the consignee must pay the local duties and taxes.

DDP

Delivered Duty Paid. The shipper is responsible for getting the goods to the agreed delivery point and paying all costs, including duties and taxes.

Learn more about your bill here

Delivery Authorisation Document (DAD)

The Delivery Authorization Document (DAD) authorises the delivery of goods to be picked up by designated parties. You must present this document before collection.

Delivery Order (D/O)

A delivery order is a document from a consignee or an owner of a freight carrier that orders the release of cargo transportation to another party.

Deferment

Deferment is when a bank account is held with Customs to pay Duty and VAT. If you don’t have your own Deferment account (often the case), then you can use your Import Agent/Customs Broker’s account although they often charge for this.

Demurrage

Charges raised by the carrier for detaining a freight vehicle or container beyond the stipulated time. This arises when shipping full containers and they are held too long at the port or at the delivery point when longer than the 3 hours allotted time is taken to unload the container.

Drop-Shipping

Dropshipping is a retail fulfilment method that allows the online seller/retailer to sell products without ever producing or storing them in a warehouse. The drop shipper takes the order, pays the manufacturer, and then provides them with shipping information. Finally, the manufacturer ships the item directly to the customer. Thus, the drop-shipper is the middle man or the salesperson. This has become a ubiquitous method of online retail over the past several years.

For example, Amazon is still somewhat of a drop shipper in that they don't produce most of the products they sell. Although profit margins are lower, it is still an attractive and popular business model because retailers don't have to worry about storing any inventory, allowing the business to focus on gaining new customers.

Entry Summary Declaration (ENS)

Entry Summary Declaration, or ENS, is the statement of goods and transportation vehicle submitted electronically before arrival to the entry customs office. The entry summary declaration produces a risk analysis of the safety and security of cargo entering into Customs Territory of Turkey.

EORI

An EORI (Economic Operator Registration and Identification) number lets customs keep a record of what’s being imported and exported. This is required in order to import goods into the UK. Once you have an EORI number, you can use it on your future imports too.

Learn more about importing into the UK

ETA

Estimated Time of Arrival. Generally used for the date that the ship or plane is due to arrive at its destination port.

ETD

Estimated Time of Departure. Generally used for the date that the ship or plane is due to leave its port of origin and begin its journey.

Ex Works

A term of sale where the buyer is responsible for collecting the goods at the premises of the seller and accepts all costs and liabilities from that point onwards 

Ex-Works Incoterm Explained

Freight All Kinds (FAK)

Freight All Kinds, or FAK, typically refers to a full container loaded with mixed cargo.

Freight Forwarders

Freight Forwarders are companies that take care of the shipping. An important note is that in England, a distinction is made between freight forwarders (carriers), carriers and shippers (transport companies). Shippers include goods; carriers include transport. Freight forwarders conclude contracts with the shippers and ensure that the goods are moved from one place to another – from the first step to the last.

Contact Us About Freight Forwarding

Forwarder's Cargo Receipt (FCR)

An FRC is a document issued by the freight forwarder or their agent to the shipper of the cargo. This document is issued when the shipment has been handed over to the freight forwarder.

It serves exclusively as confirmation that the cargo has been received for shipping.

FCL

If you have enough goods to fill either a 20ft, 40ft or 40ftHC container, then your goods would be shipped as a Full Container Load.

FOB

Free on Board is a term of sale where the seller is responsible for all charges and liabilities of transporting the goods all the way up to their arrival onboard the ship. It includes all charges at the port of loading.

Learn more about the  FOB Incoterm

Gross Weight

Gross Weight is the weight of the delivery, including packaging. For example, a container is weighed, including cargo; a certain empty weight is specified for specific transport means. If everything is up-to-date and accurate, gross weighing can be omitted.

Garment on Hanger (GOH)

Garment on Hanger, or GOH, is carried on standard or dry containers on hangers. The container is converted to safely and conveniently carry GOHs.

GOH is most commonly done with strings or bars, depending on the type of garment or material.

House Bill of Lading (HBL)

A freight forwarder or consolidator issues a House Bill of Lading (HBL); an HBL covering a single shipment containing the names, addresses and specific descriptions of the goods shipped.

What is a Bill of Lading?

High Cube (HC or HQ)

Any container which exceeds 8ft 6in (102 inches) in height and usually totals 9ft 6in.

House Airway Bill (HAWB)

The House Airway Bill, or HAWB, is similar to a Bill of Lading; however, it does not confer title in goods. This means a HAWB does not have the same legal standing as a Bill of Lading.

A freight forwarder or consolidator issues the bill.

Import Entry Acceptance Advice (E2 Form)

Import Entry Acceptance Advice, or E2 Form, shows when an import entry has been successfully committed. The E2 form includes critical information such as:
· Customs entry number
· Clearance date and time
· Consignee
· Summary of freight
· Insurance and VAT charges,
· Breakdown of each item
· Customs value
· Item price.

International Standard Organisations (ISO)

The ISO is an international standard-setting body composed of representatives from various national standards organisations.

International Operating Procedure (IOP)

The International Operating Procedure, or IOP, is a set of step by step instructions adopted by an organisation to assist workers when conducting complex routine operations.

Incoterms

Incoterms are a standardised set of rules that define the rights and liabilities of both buyer and seller in an international transaction. Incoterms are prepared by the International Chamber of Commerce and include FOB, EXW, CIF, DDU etc.

What Incoterms are best suited to your business?

Kerbside Delivery

Standard delivery for shipments is kerbside unless otherwise requested. In this case, the driver will park the truck outside your premises; then it is your responsibility to unload your goods. If you don’t have a forklift and delivery is kerbside, you may need a few extra hands to help you out.

Letter of Credit

A letter of credit, or L/C, is a contract in which the terms of documentary credit transactions are established.

Letter of Indemnity (LOI)

A letter of indemnity, or LOI, is a contractual document between two parties. This contract guarantees specific provisions will be met depending on the contract.

Lift On/Lift Off (LO/LO)

Lift On/Lift Off, or LO/LO, refers to a charge for lifting a container on and off a train or other vessel.

LCL

Less than Container Load. If you don’t have enough goods to fill a 20ft container, then your goods would be shipped as a part load or LCL. In this instance, your goods will be loaded into a shared container with goods from other companies.

Learn how LCL could be saving you money

MOQ

Minimum Order Quantity is the smallest amount of a product that the company will supply. If a buyer cannot meet the MOQ Requirement, their supplier won’t enter production. This is quite commonly used on Alibaba.

Notice of Arrival (NOA)

The carrier or agent sends a notice of arrival, or NOA, to inform the consignee of the following:

· arrival of a shipment
· Number of packages
· description of goods
· Shipment weight
· Collection charges

A notice of arrival is also sometimes known as an arrival notice.

Notify Party

The person or company that needs to be notified about the progress of the shipment. This is stipulated on the Bill of Lading.

Overweight Surcharge (OWS)

An overweight surcharge, or OWS, is a fee charged by shipping lines when a given container exceeds the designated acceptable weight range for its size.

Origin Terminal Handling (OTHC)

Origin Terminal Handling, or OTHC, are charges made by the terminal operator regarding container movements, for example:

· Before departure
· From the seller's vehicle to the stack
· Departing Conveyance.
· At the destination
· From the arriving conveyance to the stack
· To the buyer's vehicle

Packing List

A list provided by the shipper detailing what goods are within the shipment and information on how they are packed. Number of items, weight and dimensions of the shipment are included. 

Pallet Exchange

When a truck driver picks up a delivery of goods, they will often have to bring pallets to exchange the goods so that the pallets can be strapped to the carrier pallet. If no pallets are brought, there is usually a fee for the pallet exchange.

Peak Season Surcharge (PSS)

Peak Season Surcharge, or PSS, is an additional temporary fee required during a high season. This is due to how space on the ship can become scarce during these times. The shipping high season is usually the period between August and October.

POD

Port of Discharge. The port at which the goods are unloaded from the vessel.

Port of Loading - POL

The port where the goods are loaded onto the vessel.

Purchase Order (PO)

A purchase order, or PO, is a commercial document and the first official offer issued to a seller. The PO indicates everything, such as types, quantities and agreed prices or services. It is also often used to control the purchasing of products and services from external suppliers.

Shipper

The shipper is the sender of the goods. If you are importing goods from an overseas supplier, then your supplier is the shipper. The shipper sends the goods to the consignee.

Supply Chain Management (SCM)

Supply Chain Management, or SCM, involves managing the flows of goods, data, and finances related to a product or service. The SCM usually occurs from procuring raw materials to delivering the product to its final destination.

Shipping Line

A shipping line is a company that directly or indirectly transports cargo via ocean freight.

Stock Keeping Unit (SKU)

A stock-keeping unit, or SKU, is a common form of inventory management. An SKU is a distinct type of item for sale, such as a product or service. Also, it includes all attributes associated with the item type that distinguish it from other item types.

Shipping Marks and Numbers

Shipping marks are placed on packages for identification purposes. They can be the size and weight of the carton, the recipient, the number of the carton (e.g. 1 of 6 etc.) and sometimes shape. These marks are essential to differentiate the boxes belonging to each set of goods within a shared container.

Shipping Instructions (SI)

Shipping Instructions, or SI, confirm that space has been allocated on a vessel for a shipment.

Shipper Owned Container (SOC)

This is a term used when a shipper owns their own shipping container compared with a Carrier Owned Container (COC)

Sea Waybill (SWB)

A Sea Waybill is a transport contract in the same as a Bill of Landing. However, a Sea Waybill is not needed for cargo delivery and is only issues as a cargo receipt, being issued in hard copy format or soft copy format.

Tail-lift

If your goods are heavy and you don’t have a forklift, then a tail lift might be needed. 

Tariff Code

Every product has a corresponding code that’s used when goods are cleared through UK customs. This code shows the percentage of duty that’s paid on that product and can be found at www.gov.uk/trade-tariff.

TEU

Twenty-Foot (20′) Equivalent Unit. Commonly used when talking about FCL rate increases or representing the number of containers in a particular situation. A 20ft container is one TEU, and a 40ft container is two TEUs (the equivalent size of 2 x 20ft containers).

Telex Release

Telex release and Express release are terms that refer to the electronic handover of the Bill of Lading. Traditionally the original B/L is posted by the shipper to the consignee, and in turn, it must be forwarded on before the goods can be released. Telex release is instant, so it has become the favoured option.

THC

Terminal Handling Charge. The cost for the handling of the goods/container at a port. The THC for FCL shipments is for moving the container itself and for LCL it’s for the packing or unpacking of the goods so is billed in w/m.

Transit Time

Transit time is the amount of time that either the ship or plane is travelling for between the Port of Loading and the Port of Discharge. Not to be misconstrued as the total amount of time it takes to move the goods from door to door.

W/M

Weight per measure. This means that the cost will depend on whether the volume or the weight of the shipment is greater when calculating which will be the deciding factor 1.0cbm = 1000kg.

Verified Gross Mass - VGM

Verified Gross Mass, this is required by shippers to confirm the weight of containers before they are loaded. This was started by SOLAS to avoid damages to vessels and health concerns to ship crew.


 

Are you still feeling miffed by all these terms? Our team of experts is more than happy to help you with any queries you might have. Many of these topics are covered in our other blogs - we have detailed some links below that might be of interest. 

Looking beyond Freight rates

Need a freight quote - what to look out for

USA Shipping: Streamlining Costs

 

DOWNLOAD the FREE International Shipping Checklist